Executive Assistant (US Based/Remote)

Torus is a pioneering, sustainable energy solutions company based in Utah, dedicated to revolutionizing renewable energy storage and management. Our mission is to empower  communities to become their own sustainable energy providers.

We are driven by a deep-rooted commitment to sustainability and community. We tackle critical challenges facing the American energy landscape. Our advanced Torus Spin Flywheel™ technology charges and discharges electricity 16 times faster than traditional batteries, ensuring rapid response to grid demands and enhancing energy efficiency.

Our advanced manufacturing, research, and development facilities in South Salt Lake and Springville, Utah drive continuous innovation, and our commitment to American manufacturing ensures quality and reliability. Join us at Torus and be part of an exciting team that is transforming the energy landscape.

We are looking for a highly organized and proactive Executive Assistant to support the Office of the CEO. This role is critical in helping the CEO and Chief of Staff to manage a fast-paced schedule and drive high-level initiatives that advance our mission to empower communities to become their own. This is more than a support role—it’s a key position that helps amplify the impact of our leadership and advance our mission to accelerate the transition to renewable energy. The ideal candidate is detail-oriented, professional, and committed to supporting work that makes a lasting impact in our community and beyond.

You’ll work to ensure priorities stay on track, communication flows clearly, and time is focused where it matters most. In line with our values, we are looking for someone who leans into their strengths, communicates with intention, clarity and transparency, and approaches each day with purpose and optimism. Your ability to stay one step ahead and create calm in the midst of complexity will directly support the decisions and partnerships that shape a cleaner, more sustainable future.

Responsibilities

• Calendar Management: Schedule and manage complex calendars, including internal and external meetings, conferences, travel, and personal appointments.
• Communication Management: Manage high-level correspondence, screen calls and emails, and prioritize communication requiring the CEO’s attention.
• Meeting Preparation: Prepare agendas, briefing documents, presentations, and take accurate meeting minutes as needed.
• Office Coordination: Ensure the Office of the CEO operates smoothly by handling logistics, maintaining records, and liaising with other departments.
• Project Support: Assist with the coordination of strategic projects, initiatives, and confidential matters as directed by the CEO or Chief of Staff.
• Relationship Management: Serve as a point of contact and maintain positive relationships with key stakeholders, including board members, partners, and clients.
• Confidentiality: Handle sensitive and confidential information with the utmost discretion and professionalism.
• Travel Coordination: Arrange detailed domestic and international travel itineraries, accommodations, ground transportation, and expense reporting.
• Other duties and projects as assigned.

Required Experience

• Proven experience (5+ years) as an executive or administrative assistant, preferably supporting C-level executives.
• Proficiency in Google Workspace and collaboration tools (e.g., Zoom and Slack).
• Exceptional organizational and time-management skills.
• Excellent written and verbal communication skills.
• Operate independently and effectively in a remote environment, demonstrating strong self-management, accountability, and the ability to stay aligned with team priorities without direct supervision.
• Must have a reliable high-speed internet to ensure consistent communication and productivity.

• Employee Rewards Package including Equity
• 401(k) Retirement Savings Plan
• Health Benefits Package: Choice between traditional PPO or HSA eligible medical plans; Dental insurance; and Vision insurance
• Human-centered Paid Time Off 10 days accrued PTO; 10-days paid company holidays; Waiting period-free 100% paid parental leave.
• Torus paid Life with option to purchase additional coverage
• Voluntary Short- and Long-Term Disability Insurance
• Peer Recognition Program